School of Music

Use of University Owned Instruments

University/department instruments are to be used only by currently enrolled Wright State students. Instruments will not be rented or loaned to any person not enrolled in a School of Music ensemble and a student in good standing.

Student Instrument Check-Out Procedures

In exchange for using an instrument for all or part of the current semester, you must read and adhere to the following guidelines and dates:

Your due date is always the last day (Friday) of finals week.

  • You must turn in your instrument on or before that date
  • Instruments borrowed for methods classes will be distributed and collected as a class during class time
  • Instruments borrowed for use in ensembles may be renewed for an additional semester by forwarding Dr. McNamara the Library Courtesy Notice distributed seven days prior to the due date.
  • You are responsible for the care and safety of this instrument.  Wright State does NOT insure these instruments.  Any loss, theft, or damage beyond normal wear and tear is your responsibility.
  • Any materials that are with the instrument at check out must be returned (mouthpieces, cases, accessories, etc.) or the instrument will NOT be checked in.
  • Be aware that failure to return your instrument on time and in good working order may result in a hold on your Wright State account and a charge to your Wright State account for the cost of the instrument. In addition, the balance due may be forwarded to a collection agency.
  • Do not allow others to borrow or use the instrument that you have checked out.

You will receive the following notices as your instrument due date approaches:

  • Courtesy notice (sent seven days before the instrument is due by email):  Our records show this musical instrument is due in seven days. Please contact Gretchen McNamara. To borrow the instrument for an additional semester, forward this notice to Gretchen McNamara with your request.
  • Overdue notice #1 (sent one day after the instrument is due by email):  Our records show this musical instrument is OVERDUE. Please contact Gretchen McNamara. To borrow the instrument for an additional semester, forward this notice to Gretchen McNamara with your request.
  • Overdue notice #2 (sent seven days after the instrument is due by email): Our records show this musical instrument is OVERDUE. Your library privileges are now suspended.  You will be billed for replacement costs in seven days, and a hold will be placed on your registration and transcripts. Please contact the Music Department at (937) 775-2346 or Gretchen McNamara.
  • Overdue notice #3 (sent 14 days after the instrument is due by both email and post office): Our records show this musical instrument is still OVERDUE. This statement is a bill for replacement costs. A hold has been placed on your registration and transcripts. Any unpaid balance may be forwarded to a collection agency. Please contact the School of Music at (937) 775-2346.

Important: Please contact Dr. McNamara via email to schedule an appointment OR look for office hours to be posted outside of room 093C CA.

Frequently Asked Questions

  • What do I do if I need a repair on the instrument that I have checked out?

    Contact Dr. McNamara (at gretchen.mcnamara@wright.edu) and tell her the specific problem you are having, what you are using the instrument for, and whether you need it back right away.

  • What happens when a hold is put on my account?

    If there is a hold on your account (14 days overdue) you will receive the following letter in the mail:

    The attached invoice was produced automatically when the instrument you borrowed from the School of Music became 14 days overdue.   

    You have been billed for the cost to replace the instrument.  You do not have to pay the replacement cost if you return the material.  In 30 days, any unpaid balance may be forwarded to a collection agency.  

    You have been blocked from registering for classes, dropping or adding classes, graduating and requesting transcripts. 

    To clear the block on your registration, graduation and transcripts you must:

    • Return the instrument(s) directly to Gretchen McNamara in M219 during posted hours or by appointment. OR
    • Pay the School of Music the replacement cost for the instrument(s)

    To temporarily clear the hold for the purpose of dropping and adding classes, you may call the School of Music at (937) 775-2346 during regular business hours.

    If you have any questions or believe that you have received this notice in error, please call:
    Gretchen McNamara
    Creative Arts Center, Room 083C

 


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