Policies, Forms and Funding

Policies

 

CoLA BYLAWS

CoLA Bylaws

College of Liberal Arts Bylaws

Approved: May 14, 2001

Amended:  February 25, 2005

Amended: October 14, 2014

Amended: October 24, 2016

ARTICLE I. Liberal Arts Faculty

Section 1. Membership

The Liberal Arts Faculty shall comprise all TET and NTE faculty members in the College of Liberal Arts (hereafter referred to as Bargaining Unit Faculty or BUFMs) as voting members, and all deans and department chairs as non-voting members.

Section 2. Faculty Meetings

A regular meeting of the Liberal Arts Faculty shall be called during the Fall and Spring semesters of each academic year. Emergency meetings shall be called by the Dean upon submission of a petition signed by at least 20 percent of the Liberal Arts Bargaining Unit Faculty or when the Dean considers necessary.

Section 3. Conduct of Meeting

  1. The Dean or designated representative shall preside at meetings of the Liberal Arts Faculty. Such meetings shall be conducted in accordance with the most recent edition of Robert's Rules of Order, Revised, insofar as they are consistent with these bylaws.
  2.  The agenda for each meeting shall be prepared by the Senate and the Dean of the College of Liberal Arts. The agenda for each meeting shall be circulated to each member of the Liberal Arts Faculty at least five working days prior to the meeting. After all items on the regular agenda have been resolved, additional items may be brought from the floor for discussion. Meetings may be held with any number of the members of the Liberal Arts Faculty; however, a quorum for transacting business shall be one-third of the Liberal Arts Faculty.

Section 4. Powers and Duties

1.      Liberal Arts Faculty have the power to:

           a.       recommend policies regarding the academic programs, including college requirements and curricula for all degrees offered by the College;

           b.      investigate, discuss, and make recommendations to any appropriate body within the University regarding any matter of interest to the College;

           c.       appoint such committees as may be deemed appropriate.

2.      The Liberal Arts Faculty reserves the right of referendum over all actions of the CoLA Senate.

ARTICLE II. The Senate of the College of Liberal Arts

Section 1. Authority

The power and duties of the Liberal Arts Faculty as described in Article I, Section 5, Item 1, are hereby delegated to the Senate, subject to the right of referendum.

Section 2.  Powers and Duties

1.      The primary duty of the COLA Senate is to review the activities of the committees of the college.

2.      The COLA Senate will also discuss matters that come to the attention of the college.

3.      The COLA Senate will set the agenda for the Liberal Arts Faculty meeting.

4.      The COLA Senate periodically shall make recommendations to the Provost about the process and procedure for reviewing the Dean.

5.      The COLA Senate may call special meetings of the COLA Senate.

Section 3. Membership

The Senate shall be comprised of the Dean or designated representative; one member of each department in the College, excluding the department chair and elected from and by the BUFMs of each department to serve a term of two years, from the first day of Fall Semester to the last day of Spring Semester.  The names of the department representatives shall be forwarded to the Dean in time for announcement at the last Liberal Arts Faculty meeting of the academic year.

Section 4. Senate Meetings

The COLA Senate shall meet twice during each semester of the regular academic year at a time and in a place determined by the Dean, unless, by a majority vote, the Senate shall otherwise determine. Special meetings shall be called by the Dean upon submission of a petition by at least five members of the Senate. Special meetings may be called by the Dean. Any action of the COLA Senate can be put before the full Faculty of the college for approval at the next Liberal Arts Faculty meeting if 20% of the COLA Senate request such a vote.

Section 5. Conduct of Meetings

The Dean or designated representative shall preside at meetings of the Senate. A quorum shall consist of one-half of the elected membership. Minutes of Senate meetings shall be taken by the secretary and circulated with the agenda to the Liberal Arts Faculty prior to the next scheduled meeting of the Senate. All meetings shall be conducted in accordance with the latest edition of Robert's Rules of Order, Revised.

ARTICLE III Committees of the College of Liberal Arts

Section 1. Categories

The following standing committees are hereby established: Elections, Curriculum, Faculty Development, Graduate Studies, Petitions, Promotion and Tenure and Senior Lecturer Promotion.

Section 2. Membership

1.    Composition. Each standing committee, with the exception of the Senior Lecturer Promotion Committee, shall be comprised of five BUFMs drawn from the several departments of the College in the following manner: one from each college constituency under the constituency realignment adopted February 8, 1980 and modified May 19, 2000:

  •   Constituency A: Music, Theatre Dance and Motion Pictures 
  •   Constituency B: English
  •   Constituency C: Art/Art History, Classics, Philosophy, Religion, Modern Languages 
  •   Constituency D: History, Political Science, Urban Affairs and Geography 
  •   Constituency E: Sociology/Anthropology, Communication, Social Work

                            The Dean of the College or designated representative shall serve as a nonvoting sixth member of the Curriculum, Faculty Development, Graduate Studies, Promotion and Tenure and Senior Lecturer Promotion Committees.

2.    Types of Memberships. Members of all committees shall be elected. Each year one member of each standing committee shall be elected to a two-year term. At the beginning of the second year, the two-year member shall be responsible for calling the first meeting of the committee at the earliest possible date in the fall semester.

Except for Promotion and Tenure and Senior Lecturer Promotion, each committee may also have as a member one liberal arts major from the student body. Each committee shall select a chair from among its members.

3.     Procedure. Elections and appointments to the Senate and to the standing committees shall be according to the following procedure, each step of which shall be completed before the next is begun.

  • Senators shall be selected according to procedures in each department’s bylaws and made known to the Senate through the Office of the Dean, to the Elections Committee and to the Faculty.
  • Nominees for each elected committee shall be selected at the department level. An eligible faculty member may nominate him/herself or he/she may be nominated for any number of elected committees, subject to personal approval of each nomination. The departmental list of nominees shall be forwarded to the Elections Committee through the Office of the Dean.
  • The Elections Committee shall determine if candidates are willing to serve if elected, conduct the elections, insure that each successful candidate is notified, and report the election results to the Senate and to the Faculty of the College through the Office of the Dean.

                           The procedure shall be completed prior to elections and appointments to University committees and councils.

Section 3. Powers and Duties

The COLA Senate and each standing committee, except the Promotion and Tenure Committee and Senior Lecturer Promotion Committee, shall bear the following relationship to one another in the definition of powers and discharge of duties.  Acting in consultation with each committee, the Senate shall determine the committee's responsibilities. Each committee is directly responsible and accountable to the COLA Senate. The chair of each committee shall report to the Senate on a regular basis as determined by the Senate, and shall submit committee actions to the Senate for review and action as deemed appropriate by the COLA Senate.

Curriculum Committee

The Curriculum Committee is composed of an annually elected representative from each of the five constituencies of Liberal Arts. The functions of this committee include, but are not limited to, reviewing Course Modification and Course Inventory Requests for undergraduate courses; changes in admission or graduation requirements; issues that arise regarding curricular standards, course quality, faculty preparation and support for distance learning; and new undergraduate major and minor programs from CoLA departments. Recommended actions are forwarded to the chair of the appropriate University Faculty Senate Committee and to the Dean as applicable. The committee chair submits an annual written report of committee actions and proposed activities each Fall semester to the COLA Senate, with the option of direct presentation to the Senate at any time.  An Associate Dean of CoLA, who shall be selected by the Dean, serves as an ex- officio, non-voting member.

Faculty Development Committee

The Faculty Development Committee is composed of tenured BUFMs who do not plan to apply for a sabbatical while serving on the committee, annually elected from each of the five constituencies of Liberal Arts. The function of the committee is to review professional development leave proposals and make recommendations to the Dean. The committee chair submits an annual written report of committee actions and proposed activities each Fall semester to the CoLA Senate, with the option of direct presentation to the Senate at any time. An Associate Dean of CoLA, who shall be selected by the Dean, serves as an ex-officio, non-voting member.

Promotion and Tenure Committee (P&T)

The College Promotion and Tenure Committee, composed of the Dean as chair (and non-voting member) and an elected member from each college constituency, will meet to review all college cases for promotion and/or tenure.

Any voting member of the college promotion and tenure committee must be a tenured BUFM and hold at least the rank of associate professor. The college representative to the University P&T Committee is an ex-officio, non-voting member of this committee.

During the course of the P&T Committee deliberations, a representative opens the committee discussion on a particular case. Once the discussion is complete, the five voting members vote on each case. At the conclusion of the initial discussion and vote on each case, any voting member can bring any one of the cases forward for additional discussion and for two possible additional votes. After all votes are taken, the five voting members decide who will draft letters for the committee's review on each of the cases. The Dean facilitates the meeting, and the University Committee representative tabulates the voting. Recommendations are forwarded pursuant to the TET CBA.

The P & T Committee will also review nominations for university and college faculty awards and make recommendations to the Dean.

Senior Lecturer Promotion Committee

The COLA Senior Lecturer Promotion Committee is composed of the Dean as a non-voting member, three Bargaining Unit Faculty at the rank of Senior Lecturer, and two tenured TET Bargaining Unit Faculty.  Committee members will be elected by the college’s Bargaining Unit Faculty who hold the rank of Lecturer or Senior Lecturer.  The Senior Lecturer Promotion Committee will meet to review all cases for promotion to Senior Lecturer and submit written recommendations.  The voting members of the committee will elect a chair from among the voting members.

Graduate Studies Committee

The Graduate Studies Committee is composed of annually elected representatives from each of the five constituencies of Liberal Arts. Members of the Graduate Studies Committee must have full graduate faculty status.  The functions of this committee include, but are not limited to reviewing Graduate Academic and Admission Petitions, Graduate Course Inventory and Course Modification requests, applications from faculty for full Graduate Faculty status, and Graduate Petitions and formal complaints requiring Academic Mediation. Committee recommendations on petitions and other actions are forwarded to the dean of the Graduate School and/or COLA dean as appropriate. The committee chair makes an annual written report of committee actions and proposed activities each Fall Semester to the CoLA Senate with the adoption of direct presentation to the Senate at any time.  An Associate Dean of CoLA, who shall be selected by the Dean, serves as an ex-officio, non-voting member.

Elections Committee

The Elections Committee is composed of annually elected representatives from each of the five constituencies of Liberal Arts. The committee is responsible for determining if candidates are willing to serve if elected, preparing the ballots of candidates for committees, and for organizing and conducting the elections. After the elections, the committee notifies the successful candidates and reports the elections results to the Senate and to the college faculty. Because elections are normally held at the beginning of Spring Semester, the committee chair makes a report on the election results at the spring Senate meeting.

Petitions Committee

The Petitions Committee is composed of an annually elected representative from each of the five constituencies of Liberal Arts. The functions of this committee are to review Undergraduate Petitions and formal complaints requiring Academic Mediation. Undergraduate Petitions are exceptions that permit removal of hours and points for courses, late dropping of classes or complete withdrawals, waiving of regulations, and course substitutions. Committee recommendations on petitions are forwarded to the University Undergraduate Petitions Council. Student requests for Academic Mediation involve contested grades and grading procedures.

Committee recommendations are forwarded to the Dean for final recommendation to the instructor. The committee chair submits an annual written report of committee actions and proposed activities each Fall Semester to the CoLA Senate with the option of direct presentation to the Senate at any time. The Director of Student Retention serves as an ex-officio, non-voting member.

ARTICLE IV. Selection and Review of the Dean

If a vacancy occurs in the Dean's position, all applications for the position who have been scheduled for an interview will be made available for faculty review. Candidates' visits to campus will be scheduled in order for Faculty to have an opportunity to interview the candidates and provide input to the review process.

The Senate will periodically review and recommend procedures for reviewing chairs and deans.

ARTICLE V. Amendments

Amendments may be initiated by the Senate, by majority vote of the Liberal Arts Faculty at a properly called meeting, or by submission to the Senate of a petition signed by at least 20 percent of the Liberal Arts Bargaining Unit Faculty. No amendment shall be recommended unless distributed in writing to all members of the Liberal Arts Faculty at least two weeks in advance of the meeting.  Bargaining Unit Faculty voting on amendments to these Bylaws will be in compliance with the NTE and TET collective bargaining agreements.

Printable version of the CoLA Bylaws 

STUDENTS

University-Wide Academic Policies

College Graduation Requirements

College Graduation Requirements
College of Liberal Arts

Quarter System Semester System

BA foreign language and research methods:

  • foreign language through 202
  • 3 research methods courses (computer science, logic and statistics or quantitative methods)

BA foreign language and research methods:

  • Foreign language through 2020
  • 2 Methods of Inquiry courses: one in quantitative thinking, one in qualitative thinking

Graduation:

  • fulfill university requirements, including GE, residency and WI
  • complete at least 192 credit hours with 2.0 GPA and no more than 8 credits in physical education
  • complete at least 100 credit hours in college
  • complete at least 60 credits hours in 300 and 400 level courses, with at least 30 of these taken at WSU

Graduation:

  • fulfill university requirements, including Wright State Core, residency and IW
  • complete at least 124 credit hours with 2.0 GPA including no more than 4 credits in physical education
  • complete at least 42 credits hours in 3000 and 4000 level courses, with at least 20 of these taken at WSU

BA or BS:

  • No more than 68 credits in major may count toward 192 credits required for graduation

BA or BS:

  • No more than 45 credits in major may count toward 124 credits required for graduation

Printable version of the College Graduation Requirements (PDF)

Policy & Procedure for Academic Mediation

I. Purpose of Mediation Policy

The purpose of the Academic Mediation Policy within the College of Liberal Arts is to establish and clarify a procedure for contested grades and grading. The policy seeks to provide a fair proceeding for both instructor and student

II. Utilization of Mediation Policy

A course grade assigned to an individual student within the College of Liberal Arts may be challenged by that student on grounds that the grade was based on an evaluation of the student's work by criteria not directly reflective of course performance such as race, color, creed,  national origin, age, sex, disability, or because of other arbitrary or personal reasons. A student may not use the Procedure because he/she perceived the course to be "too hard" or "too demanding."

Typically grade appeals must be based on one of two conditions.

  1. The student was graded in a way inconsistent with the class syllabus as distributed at the beginning of the term
  2. The student was graded in a way that was inconsistent with how other students in the class were graded

It is the responsibility of the student to assemble and present clear documentation as to why one of the above two conditions is appropriate. By WSU policy, faculty members retain the authority to make the final determination of the grade to be awarded to each student in his or her class.

III. Academic Mediation Chart

Student
downward pointing arrow
Instructor
downward pointing arrow
Department Chair/Program Director/Graduate Program Director
downward pointing arrow
College of Liberal Arts Petition Committee
downward pointing arrow
Dean

IV. Procedure for Academic Mediation

Before the student begins Phase One of the Procedure of Academic Mediation, it is assumed that the student and the faculty member have communicated informally in person, through email, or through some other process.

Although other resources on campus may be used to help the student assemble appropriate supporting materials, only the people directly named below can be present for any phase
meeting.

Phase One: A student should first submit his/her written complaint and supporting documentation directly to the course instructor. In this initial phase, the instructor and student
should review course requirements, the instructor's evaluation procedures, and the student's performance. The student's examinations, papers, other course projects and any other evidence
offered by the student should be analyzed during this discussion in an effort to resolve the problem.

Phase Two: If the complaint is not resolved in the initial phase, the student must submit the formal complaint form with supporting documentation to the chair of the department offering the course in the College of Liberal Arts. This form must be submitted within fifteen (15) class days after the receipt of the grade.

Phase Three: The chair will then consider the validity of the complaint and review the complaint with the instructor. The student should then be informed by the chair of the
instructor’s decision in writing. Normally, this should be accomplished within fifteen (15) class days after the complaint has been filed with the chair.

Phase Four: If the grade is unchanged, the student may then appeal in writing the decision to the College of Liberal Arts Petitions Committee within seven class days after the student has received notification from the department chair. The Committee or its designated representative will then meet with the instructor and the department chair for a thorough review of the complaint and provide a recommendation to the instructor. Normally, this should be accomplished within 30 class days after the receipt of the complaint.

Phase Five: The student may then appeal in writing the decision to the Dean of the College of Liberal Arts or a designee within seven class days after the dean has been notified by the College Petitions Committee. The dean or designee will then meet with the instructor and the department chair for a thorough review of the complaint and for a final recommendation to the instructor.

Phase Six: The decision to change the grade or to leave the grade unchanged will then be made by the instructor. Only the instructor can change a grade. The department chair will
communicate the instructor's decision to the student.

The form to be submitted in this process is part of the Policy and Procedure for Academic Mediation linked below; print the PDF below and prepare three copies of the form.

Printable version of the Policy and Procedure for Academic Mediation (PDF)

Student Classification Sheet

Direct Admission Requirements for Transfer Students

For the purpose of Direct Admission to the College of Liberal Arts, transfer students will be treated the same as direct from high school students.

Transfer Students with DEV requirements would be admitted to University College.

All other transfer students would be directly admitted to CoLA.

Transfer students with a 2.00 GPA or better at the first university, a C or better in the ENG 1100 equivalent course, who have taken and passed two classes equivalent to LA classes in the WSU Core, and who meet any other requirements of a particular major, will be CoLA Majors

All other transfer students would be admitted as a "CoLA Major-­‐Intending" students. These students will be moved to CoLA Majors upon completing requirements as approved.

High School students who may have a college transcript documenting college credit earned while in high school, will be considered high school students. As such, Direct Admission to CoLA would be based on the Direct From High School requirements as approved.

To be considered a Transfer Student for the purpose of Direct Admission to CoLA, a student must have a college transcript for classes taken after graduation from high school.

Printable version of the Direct Admission Requirements for Transfer Students (PDF)


TEACHING

Teaching Load Reduction for Grad Thesis-Proj Dir Criteria

Policy for Teaching Load Credit For Graduate Thesis and Project Directors
(July 2, 2012)

Teaching responsibilities associated with directing graduate theses and graduate projects can require a substantial amount of time and expertise from faculty members. In response, the College of Liberal Arts awards teaching load credit for full members of the graduate faculty who direct a master’s thesis or a master’s project.

Qualifications

  • A full-time BUFM who teaches a full teaching load, as identified in the department workload plan and who meets the School of Graduate Studies’ qualifications; or
  • A full-time BUFM who teaches less than a full teaching load, as identified in the department workload plan, due to administrative assignments and who meets the School of Graduate Studies’ qualifications; and,
  • The student’s successful completion of the thesis or project.

Teaching Load Credit

  • A faculty member may earn a one-course reduction when he or she has directed a total of 21 graduate semester credit hours related to graduate theses or graduate projects.
  • The hours may be accumulated over several years, e.g., a faculty member may direct six hours in year one, twelve hours in year two, and three hours in year three.
  • Quarter credit hours will be converted to semester credit hours by multiplying the number of quarter credits by .66
  • Faculty members applying for a course reduction must fill out the application form
  • The course reduction
    • must be taken upon the mutual agreement of the faculty member and the faculty members’ home department chair;
    • may be granted during the academic year, not including summer terms; and,
    • is limited to one course per term

Teaching Load Reduction for Grad Thesis-Proj Dir Criteria (PDF)

Fillable Teaching Load Reduction PDF Form

Team Teaching

Faculty wishing to develop a team-taught course should present a one-page proposal describing course content and faculty responsibilities to the chair(s) of their department(s) . Chairs will forward recommended courses to the Associate Dean who will give final approval to courses appropriatel y fulfilling college and university priorities for curricular and faculty development.

The college will count the course as a regular load course for both faculty members when:

  1. The course is a special-topic offering rather than a routinely offered class, and
  2. The course is offered for the first time

Subsequent offerings of the course must also have a minimum enrollment of 40 students to count as regular load courses for both faculty members.

Printable version of the Team Teaching Policy (PDF)


TECHNOLOGY

Wright Way Policies dealing with Technology: university-wide policies

Faculty Computer Initiative

The Dean’s Office supports faculty computer technology needs for teaching and research by providing faculty with a computer, if needed, every four years or as funding allows. We support faculty choice in computer technology, but place the following restrictions based on cost and durability. All purchases must go through the CoLA Business Manager.

Desktop Machines:
  1. A PC desktop machine to be purchased with FCI funds will consist of the least expensive basic model CPU that Pomeroy offers. Also included will be a 23” display, and speaker bar. Any upgrade that increases this cost will be the responsibility of any combination of the following:
    • The user’s department
    • The user’s faculty development funds
    • The user’s personal funds
  2. An Apple computer to be purchased with FCI funds will consist of the least expensive basic model 21.5” Imac. These models include the 21.5” screen, CPU, and built in speakers. Any upgrade that increases this cost will be required to purchase extended warranty (Applecare) and will be the responsibility of any combination of the following:
    • The user’s department
    • The user’s faculty development funds
    • The user’s personal funds
Laptops:
  1. The FCI will cover the first $1000 of the laptop that must be purchased through Pomeroy.
  2. A maximum warranty must be purchased if available.
  3. Anything over $1000 in cost must be covered by any combination of the following:
    • The user’s department
    • The user’s faculty development funds
    • The user’s personal funds
  4. The laptop must be used for a period of 4 years. If the laptop needs repaired or replaced after the warranty is expired and before the 4-­‐year mark, that cost will be the responsibility of the user.
Software:

Any specialized software that does not come on the standard CaTS “image” will be the responsibility of any combination of the following:

  • The user’s department
  • The user’s faculty development funds
  • The user’s personal funds

Printable version of the Faculty Computer Initiative (PDF)

Tablet Purchases

The Dean’s Office supports faculty computer technology needs for teaching and research by allowing full time faculty to purchase Ipads and other tablets with their faculty development funds. If you are interested in purchasing a tablet, please see below:

Tablets may only be purchased by current full time CoLA faculty with a valid WSU ID.

The CoLA Technology and Communication Coordinator (Chris Suttle) will oversee the purchase to ensure we receive the best price.

The tablet must be purchased through the Wright State University purchasing site whenever possible. If the item is not available and has been approved, it may be purchased with a Wright State Procard at a vendor with the best price.

When available, a maximum warranty such as Applecare must be purchased.

The tablet will be Wright State University College of Liberal Arts property at all times. If you are no longer employed at the university, you must return the device.

Contact: CoLA Business Manager (X2225)
cola_computing@wright.edu

Print version of the Tablet Purchase Policy (PDF)

Laptop and Tablet Loans

The Dean’s Office supports faculty computer technology needs for teaching and research by providing faculty with laptops and Ipads for checkout. CoLA currently has 1 PC laptop, 1 Mac laptop, and 1 Apple Ipad available for checkout.

  • Laptops, laptop peripherals (power cords), Ipad, and Ipad peripherals may only be checked out to current CoLA faculty and staff with a valid WSU ID.
  • Laptops and Ipads may be borrowed for up to 1 week.
  • Laptops are available on a first-come, first-served basis and may not be reserved or held for individual or group use.
  • Laptops and laptop power cords must be returned to Chris Suttle in person. DO NOT leave the laptop unattended with anyone without proper staff check in.
  • You may install whatever software you wish during the time you have the laptop. It is advised to avoid putting personal information on the laptop. Any personal information left on the laptop will be removed.
  • All borrowers must sign a WSU Laptop Computer and Ipad Loan Agreement, accepting responsibility for the repair or replacement of the laptop (up to $1,800) and/or peripherals (up to $500) in the event of loss, theft, or damage. This agreement will be signed upon checkout.  Replacement cost and prices will be based on current market costs.

Contact: Business Manager (X2225)
cola_computing@wright.edu

Printable version of the Laptop and Laptop Loan Policy (PDF)

Adjunct Faculty Handbook

Liberal Arts Adjunct Faculty Handbook: Rev. July 2015

Welcome to the College of Liberal Arts at Wright State University!

For those of you who are new to Wright State - thank you for joining us. We look forward to working with you.  For those of you who continue to teach at Wright State – thank you for returning.  We appreciate your dedication to our students.

This handbook contains helpful information and links to useful sites.  It is meant to provide a convenient starting point for college- and university-wide policies and procedures.  Of course, the best source is often your Department Chair, Administrative Specialist, or Faculty Liaison, especially if the question is department specific.

Please let us know if you discover errors or omissions.  We hope you enjoy your time here.

HR INFORMATION

New employees can visit the human resources website and find a link to a selection of open sessions that will enable you to fill out the new hire paperwork.  Please register for one of the sessions and print and complete the necessary forms prior to your session.

E-MAIL

As soon as you receive a university contract, you will be given a Wright State e-mail account.  This is the best account to use when communicating with students, faculty and staff.  If you have your WSU e-mail forwarded to another account, security is compromised during the transfer. Be careful to keep sensitive matters within Wright State mail. In other words, when discussing particular students, do not send e-mails through your second or personal account. In addition, when sending e-mails about particular students, do not put the student’s UID number in the header.

ID NUMBERS

You will receive a campus username and password that will allow you to access the WINGS area of the WSU computer system.  Your campus ID will begin with a “w” and include your initials

You will also receive a University ID (UID) number and PIN. The UID will begin with “u00” and not include any other letters.  Your UID replaces your social security number and allows you access to WINGS EXPRESS and sensitive material such as grades, student information, registration overrides, pay stubs, library access, etc.

ID CARD

To obtain an ID card, you must show a completed Wright1 Card Authorization Form from Human Resources.  It needs to be completed by the Administrative Specialist.   The form then needs to be taken to 055 Student Union (x5542) to have your card made, and you will have to show a photo ID. Your first card will be free, but replacement cards carry a nominal fee. In addition to being your University ID card, you can put money on it for use at the vending machines. Should you lose your card, the money will be transferred to your new card.

KEYS

If you teach at night, you may want to obtain keys to your department office and the adjunct faculty office. Without these, you will be unable to check your mailbox and make copies after the office closes at 5:00 p.m. To get your keys, please ask the department Administrative Specialist to fill out a request, which you will take to 065 Allyn Hall (basement), extension 4145.  The key shop will call when your key is ready for pickup.

PARKING

Parking permits and information may be obtained from Parking Services in 224 Medical Sciences or through WINGS Express (employee tab) or by calling x5690. They are paid for by faculty members, and are necessary to park in campus lots. Parking passes may be purchased for an academic year or a semester.

PAY INFORMATION

Your pay will be direct deposited into the account you indicate on your initial paperwork on the last day of the month.  Pay stubs are available on Wings Express, under the Employee tab (first log into Wings with your w00… login, then from Wings, log-in to Wings Express - tab located in upper right hand corner) using your U00… number.

Returning employee contracts will be processed electronically.

SMOKING

Wright State does not permit smoking inside of any building.

UNIVERSITY CALENDAR

The university calendar, including semester beginning and ending dates, holidays, and other deadlines, can be found at this link: https://www.wright.edu/registrar/academic-calendar

UNIVERSITY CLOSURE

If the university closes because of bad weather you will find an announcement on the front page of the WSU web site.  If you like, you can sign up to receive notice of campus closing by text or email by going to WINGS EXPRESS, then the Personal Information tab, then Manage WSU Alert-Emergency Notification.

DEPARTMENT MAILBOX

You will have a mailbox within the department office suite.  Check it frequently for phone messages and other communications from students, faculty, or staff.

COPYING

A printer/copy machine is available in each department; please see the Administrative Specialist for your personal code if you need to make copies and for information about any departmental copying policies. Please use Pilot to post any supplemental materials online so as to not waste paper.

OFFICE HOURS

You should be available 2-3 hours a week at convenient times for your students.  Please let the Administrative Specialist know when you will have office hours and post them on your syllabus.

PILOT ONLINE COURSE MANAGEMENT SYSTEM

Wright State uses an online course management system called Pilot, which is managed by the Center for Teaching and Learning.  For information about Pilot follow this link: http://www.wright.edu/ctl/tutorials/pilot/

SYLLABI

The Administrative Specialist or Department Chair can provide you with copies of sample syllabi to use as models.  Please be sure to include the following information on your syllabus:

  • Your name and contact information
  • Office hours and office location
  • Required texts
  • Purpose and goals for the class
  • Course requirements, including reading and writing assignments and tests with due dates
  • Policy on grading
  • Attendance policy
  • Policy for make-up tests
  • Policy on cell phones, laptops, tablets, etc. if applicable
  • Academic integrity policy
  • Opportunity for tutoring, study sessions if available
  • Any days when class might be cancelled because of your prior commitment and an alternative learning assignment
  • Request that students with documented disabilities inform the instructor of any needed accommodations

Examinations, papers or other components of the grade for each undergraduate class must be scheduled so that students have feedback and can make informed judgments about their progress during the first half of the course (no later than the end of the seventh week of each Fall or Spring semester).

POSTING THE SYLLABUS

Please do not print or make copies of the syllabus. At least a week before the first day of classes, you must post your course syllabus to Pilot. Please send an e-mail to your class list, letting your students know that the syllabus is available. Ask them to print it and bring it to the first class session. Make sure to carefully explain key points and policies at the first class meeting. Send a copy of your syllabi to the Administrative Specialist by the end of the first week of class.

GRADUATE COURSES

If you are slated to teach a graduate level course you must be on the graduate faculty.  Contact your Department Chair for information about how to apply for graduate faculty membership or follow this link to the application form: http://www.wright.edu/sites/www.wright.edu/files/page/attachements/Grad_Faculty_Form_10_25_13a.pdf

CLASS LISTS

Class lists are available on Pilot. To access Pilot, enter Wings with your w00… login and password. Click on ACADEMICS, select the appropriate term and select the class from the list. To e-mail your students from WINGS, simply click on E-mail. If you have a student in attendance whose name is not on the list, please advise the student and see the Administrative Specialist to check the student’s status.

DISABILITY SERVICES TESTING

You may receive notification from Disability Services that one of your students needs to take his/her exams at Disability Services.  The student must apply to be able to do this, and if the student is accepted, you will receive an envelope with yellow reminder slips.  You must e-mail your tests 24 hours ahead of time to ds_testproctor@wright.edu .

CLOSED CLASS PERMISSION & REGISTRATION OVERRIDES

You have the ability to sign students into your classes at your discretion.  Ask students wishing to add your class to give you their UID number so you do not have to look it up. In order to access this database, you will need to log into Wings Express. First log in to Wings using your w00 … number, then choose the Wings Express tab in the upper right hand corner. Log in to Wings Express using your U00 … number, choose the FACULTY tab, scroll down to Registration Overrides, and give students Departmental permission, Instructor permission and Closed Class permission.

DROPPING/ADDING STUDENTS

Dropping a class: Students do not need permission from the instructor or department to drop a course.  Please encourage a student to drop a course by the drop dates if they have missed many classes. It is always better to drop than to fail.

Adding a class: Permission is required from the instructor or the department if a student wishes to add a class.  The fastest way to add a student to your class is to give  him or her permission to do so on Wings Express (See above instructions on Registration Overrides.). You can also ask the student in question to bring you a green add form for you to sign. Students are generally not permitted to switch sections.

AUDITING A COURSE

Students who wish to audit a course must pay regular fees (unless they are senior citizens).  This grants them the same privileges as regular students, but students must obtain department permission to change from credit to audit or from audit to credit by the end of the first week of class.  Faculty members are not obligated to correct the papers of auditors, but they usually do.

COURSE RESERVES

Course materials may be put on reserve in the university libraries.  For information about this service and how to access it, follow this link: http://libraries.wright.edu/information/borrowing/reserves_information.php

CLASSROOMS

Here are some helpful numbers for classroom problems: For problems with heating, lights, etc., please call Physical Plant at x4444. For problems in computer classrooms, please call the CATS helpdesk at x4827. For computer or overhead issues in regular classrooms, call the Center for Teaching and Learning at x3162.

TECHNOLOGICAL ASSISTANCE AND EQUIPMENT REQUESTS

For problems with Pilot or technology workshops for faculty members, please call The Center for Teaching and Learning, x2885. If you teach in a computer lab, call the CATS Helpdesk at x4827. Most classrooms have a computer, a DVD player and a projector. For equipment requests, call Classroom Technology Services at x3162.

CLASS CANCELLATION

While it is understood that situations arise where you may need to cancel class, this should be a last resort. If you know in advance you need to miss class for any reason, notify your Department Chair. In emergencies, please call the Administrative Specialist so she or a student worker can put a note on your classroom door. As soon as you know you need to cancel class, please send an e-mail to your students so they know in advance.

FINAL EXAM

A final comprehensive exam must be given during finals week (not during the last week of classes), according to official University Policy. The final exam schedule is posted online at http://www.wright.edu/registrar/classinformation/examschedules/

GRADES

Grades are due by noon on the Wednesday after the last day of final examinations. Instructions for submitting grades are given here: https://www.wright.edu/registrar/grading

It is generally inappropriate to post grades in a public setting.  An instructor, may, however, post grades if the grades are posted in such a manner that only the instructor and the individual student can identify the individual and his or her grade.  Grades should never by posted by any portion of the social security number or university ID number.  Additionally, it is recommended that such a posted list should not be in the same order as the class roster or in alphabetical order.

STUDENTS WITH QUESTIONS OR COMPLAINTS

Students must first approach the instructor with any complaints about the class. The Department Chair should not meet with students who have not first expressed their concerns to the instructor in a meeting outside of class.  If the student has first discussed his/her issues during a meeting with the instructor, he or she may then make an appointment with Chair of the Department to address the problem.

TUITION REMISSION PROGRAM

Wright Way Policy 4205.9

The Wright State University Board of Trustees has established an Educational Benefits Program Adjunct Fee Remission Policy to permit adjuncts actively teaching for Wright State University to enroll for graduate course work at the university with educational benefits under the provisions of the Wright State University Code of Regulations.  The benefit under this program consists of payment of 80% of the instructional fee, general fee, and out-of-state tuition (if applicable) while engaged in eligible graduate course work at the university.

Eligibility is determined by the teaching status of the adjunct on the first day of applicable term.  Active teaching status is based on teaching at least one course (3 credit hours or more) in the applicable term.  An adjunct that is deemed eligible on the first day of classes of an academic term remains eligible for that academic term even if the adjunct separates from service with Wright State University during the period of the term.

Eligible coursework represents all graduate level courses offered by the university with the exception of graduate courses offered as part of any professional degree in the School of Professional Psychology or Boonshoft School of Medicine.  All university undergraduate courses are also excluded.  An eligible adjunct is limited to 4 credit hours of graduate level course work per term.  The course work taken by the adjunct cannot conflict with his or her teaching assignment time(s).

The Application for Special Fee Authorization is found on the Human Resources website at the following link: http://www.wright.edu/sites/www.wright.edu/files/page/attachements/feeremissionauth2.pdf

Benefits for all graduate course work are subject to federal income taxation and appropriate payroll withholding.

Printable version of the Liberal Arts Adjunct Faculty Handbook (PDF)